The short version
- Each yacht's books, documents and records are visible only to the people its owners or manager invite.
- Captains and crew never see the money. Co-owners see statements, not other owners' private details.
- Fleet comparison is off unless the owners opt a yacht in — and even then, only anonymized results are pooled.
- A yacht's name, hull number, home port, owners, crew, charter clients, vendors, documents and transactions are never shared with other owners.
- You can stop sharing at any time; the yacht leaves every comparison immediately.
What Yotty keeps for your yacht
Financial records
The chart of accounts, journal entries, charter and owner statements, budgets and pro forma, loans and margin interest — kept per owning entity, tagged to the yacht.
Documents
Statements, invoices, purchase documents, surveys and photos are stored in private storage. Each viewing uses a short-lived signed link; files are never public.
Yacht records
Specifications, component inventory, hours, service and defect log, insurance policies and claims, vendors and charters.
People
Names and contact details of admins, co-owners, captains and crew you invite. Owner tax ID numbers are stored encrypted, and every time one is viewed it is logged.
Who can see what
- Managers / admins — the yachts in their console. Admin sign-in requires an emailed one-time code; every change is written to an activity log showing who did what and when.
- Co-owners — their yacht's results by year, their share, shared documents and the charter calendar.
- Captains and crew — the yacht, its inventory and service history, the log, the charter calendar and shared documents. No financials, purchase price or owner information.
- Other Yotty owners — nothing, unless your yacht is opted into fleet comparison, and then only the anonymized results described below.
How anonymous fleet comparison works
Comparison is give-to-get: a yacht can compare itself with the fleet only when its own owners choose to share its results anonymously. Nobody can look without contributing, and nobody can see a yacht that hasn't opted in.
- Opt in, per yacht. The owners — or a manager they authorize — switch on comparison from the yacht's page and confirm they are authorized. Nothing is shared before this.
- Results, not records, are computed. For the chosen period (the last 12 months of statements, or a calendar year) Yotty calculates a handful of summary figures from the yacht's own books: net charter revenue, operating expenses, operating net, operating margin, the per-foot versions of those, and results against the yacht's pro forma.
- Only class details travel with the numbers. Each vessel appears as "Vessel A, B, C…" with builder, model, model year, length class, region and type — nothing that names the boat or its people.
- Never fewer than three. Filtering happens on Yotty's servers, and real vessels are shown only when at least three of them match. If your filters narrow the group below three, those vessels are withheld and you're asked to widen the filters. Filter choices only list values shared by three or more vessels.
- Enough history to be meaningful. A vessel appears only when it has at least six months of statements in the period.
- Stop any time. Turning comparison off removes the yacht from every comparison immediately — and its owners stop seeing the fleet.
Shared (anonymized)
- Summary results for the period
- Per-foot results
- Results vs the yacht's own pro forma (as a percentage)
- Builder, model, model year
- Length class, region, type
Never shared
- The yacht's name, hull ID or official number
- Home port or location
- Owners, co-owners, entities and tax IDs
- Captain, crew and charter clients
- Vendors, documents, statements and individual transactions
- Purchase price, loans and personal information
Demonstrations may include illustrative sample vessels. They are always labelled "Sample" and are not real yachts.
Email and sign-in
Yotty sends sign-in codes, invitations, defect alerts from captains and renewal reminders by email. Passwords are stored only as one-way hashes. Sessions expire after inactivity, and admins can sign other sessions out when a password changes.
Leaving Yotty
Your books can be exported (including to QuickBooks format) and your documents downloaded at any time. When a yacht is opted out of comparison, its results are no longer included anywhere.
Questions about privacy? Ask your Yotty administrator.
